Open to Internal and External Candidates
Duty Station: Sarajevo
Application Deadline: 13 April 2021
Position Title: Project Advisor (2 positions)
Contract type: SST UG
Languages Required: Excellent command of English and local languages in BiH
Starting Date: as soon as possible
Reference Code: SVN 08-03/21
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
The International Organization for Migration (IOM) is implementing a program to prevent violent extremism. The program aims to reduce the threat of violent extremism (VE) in BiH and counter extremist efforts to deepen or exploit community tensions. To achieve these objectives, BHRI designs and implements small-grant activities through a process-oriented, community driven approach that emphasizes project processes.
Under the overall guidance of the Program Manager and the direct supervision of the Project Officer/Area Development Officer, the Project Advisor will be responsible and accountable for the planning, coordination, development, implementation and overall management of activities in his/her assigned geographic area, including outreach and coordination with local authorities, communities and local partners.
- Ensure implementation of all activities in assigned areas of operation in a timely and efficient manner and in accordance with each activity Implementation Plan and BHRI’s activity cycle;
- Work closely with the logistics/procurement, finance and grants units to ensure that activity implementation goes as planned by ensuring timely procurement and delivery, as well as payments for goods and services, for all activities in assigned area of operation. To do this effectively, ensure organized and routine planning and follow up meetings with relevant units.
- Coordinate community dialogue events where required, media activities and press releases for all activities in assigned area of operation, in collaboration with senior management;
- Maintain regular contact with activity grantees and undertake regular travel to activity locations to ensure efficient and timely activity implementation; provide technical support to grantees when needed;
- Assist the Project Officer/Area Development Officer in grant idea development and grant proposal writing in accordance with the overall objectives of BHRI;
- Assist in providing advice to the program management on programmatic strategy including where to focus program resources, how to develop operational relationships with various stakeholders and how to address operational challenges as they arise
- Assist in developing content for activity promotional materials, which may include short videos, documentaries, success stories and snapshots, for the Program;
- Work closely with the M&E Unit to enact agreed-to M&E plans, assess impact, identify activity lessons learned, and document any implementation obstacles/challenges and resulting mitigating measures for future activity design and contingency planning;
- Assist the Grants and M&E units in the activity closure process
- Prepare activity amendments (no cost extensions, cost amendments, etc.) and share with the PO/ADO for his/her review and submission to the PM/PDO.
- Prepare and maintain updated electronic and hard copies of all activity documents in close coordination with the program’s Grant Unit – ensure that all grant documentation is submitted to the Grants Unit in a timely manner (in accordance with BHRI activity cycle guide)
- Prepare weekly activity notes on the implementation of activities in assigned area of operation in accordance with the priorities established by the project’s Senior Management team (SMT);
- Perform any other duties as may be assigned
Required Qualifications and Experience
- Completed university degree from an accredited academic institution preferably in Political or Social Science, Business Administration, International Relations, Law or related field
- Minimum 3 years of relevant working experience overseeing the implementation of multiple grants simultaneously, with a demonstrated commitment to detail and ability to anticipate challenges and meet deadlines. Proven ability to effectively engage a wide range of stakeholders – from community members to government officials – in pursuit of a common goal; budget monitoring and follow-up experience; proven experience in successfully engaging various stakeholders to ensure on-time and efficient project implementation.
- Excellent computer literacy in MS Office.
- Holds a valid driving license;
- Willingness and ability to conduct travel across the country
Language(s): Fluent English and one of the three languages of Bosnia and Herzegovina (Bosnian/Croatian/Serbian)
The incumbent is expected to demonstrate the following values and competencies:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
How to apply
Interested candidates are invited to submit their application (IOM PHF- Personal History Form and motivation letter ) electronically by email to: [email protected]. Please be advised that only attached PHF will be taken into consideration and processed.
Internal candidates are to apply by sending Internal Application Form in attachment.
Subject: SVN 08-03/21 Project Advisor
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED
Additional documents, in line with the local laws, will be requested by the successful candidate upon finalization of the selection process.
Applications must be received by 13 April 2021.
Posting period: 31 March – 13 April 2021.
The appointment is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
For all IOM vacancies, applications form qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
Vacancy is open to candidates residing in the country of the duty station or from a location in a neighboring country which is within commuting distance of the duty station. Candidates applying from another location outside commuting distance will be considered locally recruited and will not be eligible for allowances or benefits available to eligible internationally-recruited staff. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station and work permit in possession of time of recruitment, as applicable.
Closing Date: Tuesday, April 13, 2021